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WACS agrees to employ new janitorial service

June 11, 2015
Westfield Republican

By David Prenatt

Westfield Academy and Central School Board of Education agreed June 1 to employ the Hillyard company to streamline the district's janitorial services, beginning on July 15.

Jay Jones of Hillyard and Rich Smith, WACS director of facilities, gave an extensive presentation to the board outlining Hillyard's process for saving money by improving the efficiency of the district's cleaning operation.

According to Jones, 85 percent of janitorial costs stem from labor and benefits. "What we feel we can do is, by looking at state standards, help your staff clean in the most efficient way, Jones aid.

Jones also noted that Hillyard focuses on matching cleaning products to each district. "You can't just take a one-slice, one-formula view. You have to look at the cleaning needs of each district," Jones said. "Anyone can sell you a gallon of cleaner. That's not what we do. We have to make sure you ar using the right cleaner in the right way."

Smith said the district needs a uniform method f cleaning. "The biggest thing we lack right now is the standardization of how we clean," he said.

Founded in 1907, Hillyard is a leading manufacturer and distributor of cleaning and hygiene solutions. The company's website states that it strives to help institutions improve outcomes, lower cleaning costs and deliver results.

Hillyard uses a "cleaning cost analytic program that incorporates employee information, space, assets and inventory, Jones said. The information is used to assess procedures as well as supplies and make recommendations, both to save money and to improve the product, he said. "Flat mops, auto scrubbers and touch-free cleaning can save thousands of hours of labor, decrease contamination and save money."

Jones said Hillyard provides services for 95 school districts throughout Erie, Niagara, Allegheny, Cattaragus and Chautauqua counties. Training of the district's janitorial staff would begin immediately, the said.

Smith noted that the CCAP management tool employs five stages in its process to collect data for evaluation. The company looks at employee assignments, Measurements, cleaning equipment and labor distribution to help improve efficiency, he said.

Smith said the state identifies five levels of cldaning with number one being a hospital-grade level. The state comptroller looks for level three when auditing school districts, he said. Hillyard uses that benchmark as a starting point for its services, he said.

In other business, the board adopted a resolution to add replacing theatrical rigging and stage curtains into the capital improvement plan project. The work is expected to cost $18,999.

The district has been employed the architectural firm of Clark Patterson Lee to implement its capital improvement plan. The plan was approved by voters last June.

The resolution states that the current rigging and curtains have deteriorated to a state where they pose a risk of falling. It states: "In order to ensure the health and safety of District employees, students and members of the public, it is necessary and in the best interests of the District for the reconstruction, renovation, improvement and upgrading of such rigging and curtains to be specifically included as part of the approved project."

The board also heard an informative presentation by occupational therapist Karin Cockram. She estimated that next year 55 students will need occupational therapy. "This is the highest number we've had so far," she said.



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